The challenge: Time and teacher knowledge in NCCD evidence preparation

Teachers frequently encounter challenges when preparing evidence for the Nationally Consistent Collection of Data (NCCD) on school students with disability. This process is demanding, requiring substantial time and specific teacher knowledge to compile detailed and accurate supporting documentation. The complexity of gathering and structuring NCCD evidence often leads to increased workload and potential inconsistencies in reporting.

The cechat solution: An intelligent NCCD Evidence Generator

Jason Lane, Director of e-Learning at Villanova College, Brisbane has developed a specialised cechat agent, known as the NCCD Evidence Generator, specifically designed to tackle this pain point. This AI solution assists teachers in creating detailed NCCD evidence notes from their input.

The process is remarkably straightforward for the teacher:

• Inputting information: Teachers can start by entering information for NCCD options or by pasting their existing ‘rough notes’ detailing a student's support and progress.

• AI transformation: The cechat agent then takes these initial notes and transforms them into a grammatically correct, factual, and confidential statement. The agent is designed to provide detailed instructions on how to document the incident, including removing full names and replacing them with initials, detailing specific behaviours, actions, and consequences, and ensuring information is presented without emotional language or bias.

• Review and confirmation: The generated evidence note provides a summary of the teacher's notes and the category/conclusion of the evidence. Teachers can then review and confirm its accuracy and relevance.

Impact and benefits

The implementation of cechat for NCCD evidence generation offers several critical benefits for teachers and the educational system:

• Time efficiency: By automating the structuring and refining of evidence notes, cechat significantly reduces the time teachers spend on NCCD documentation. This may allow educators to devote more time to their core responsibilities of teaching and student interaction.

• Enhanced accuracy and consistency: The AI agent helps to ensure that the evidence is grammatically correct, factual, and adheres to confidentiality requirements, thereby improving the quality and consistency of NCCD submissions. It helps teachers translate their observations into precise and professional statements.

• Reduced teacher stress: Addressing a common pain point of extensive administrative tasks, cechat aims to refine processes that can contribute to teacher stress by simplifying complex reporting.

Overall, cechat's NCCD Evidence Generator exemplifies CEnet's commitment to supporting Catholic education by leveraging AI to solve practical challenges, empowering teachers, and ultimately supporting better outcomes for students.